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This post presents when Grant Writers work. Others in the series will present where they work, what they do, what tools they use, what skills they need, and common career paths.

 

When Grant Writers Work

Grant Writers may be employed full-time or part-time and may work as exempt or non-exempt employees. A full-time position is usually one that is 30-40 hours per week. An exempt position is on that is not paid more for working overtime, which normally means anything past 40 hours per week. Grant Writers may also work as independent consultants. As consultants they may work any number of hours per week and never get any overtime.

 

Both as salaried employees and as consultants on a contract Grant Writers may work 40 or more regular hours each week, or 2,080 or more hours each year. They also may work extended hours when preparing complex proposals, when creating several proposals at once, and/or when facing two or more back-to-back deadlines.

 

Many Grant Writers work on contracts as independent consultants or freelance writers. Such persons often provide grant proposal development as one service from a menu of services in fundraising or organizational development. They may charge by the hour or by the project or they may work on a retainer.

 

Grant deadlines often come stacked one on top of the other. This can happen anytime, but it happens particularly near the end of some state and federal agencies’ fiscal years. Whenever it happens, Grant Writers tend to put in more hours than usual. During less hectic periods, many Grant Writers pursue prospect research, or they may recruit new clients if they work as consultants, or they may do both.

 

Working Hours

Consultants set their own hours, but they also need to be available when others are at work, which ordinarily means weekdays from 8am-5pm. Those Grant Writers who are on payroll usually report for work on weekdays. They remain at work from 8am-5pm and have an hour off for lunch each day.

 

Total time that Grant Writers work per proposal varies greatly. It can range from five to ten hours per short proposal (from one to five pages) to 200-plus hours per long proposal (from 25 to 300 or more pages). During any given seven-day span (or calendar week), the total hours that Grant Writers work can be as few as ten or fewer hours or as many as 100-plus hours.

 

If writing to a fixed deadline, which often happens, Grant Writers often need to work during all or parts of secular and religious holidays, on anniversaries, and on personal and family members’ birthdays. They also may need to work during school vacations, summer vacations, and other periods that other types of workers and/or family members may take off from work.

This post presents where Grant Writers work. Others in the series will present when they work, what they do, what tools they use, what skills they need, and common career paths.

 

Where Grant Writers Work

Grant Writers work in many kinds of organizations, large and small. They work in cities, suburbs, and rural towns. Many Grant Writers work in offices; others work at home or on the road as consultants.

 

Many of the non-profit and community-based organizations where Grant Writers work may have fewer than 50 employees. Other kinds of organizations where they work – such as school districts and local or state governments – may have more than 2,000 employees. If Grant Writers work as consultants, they may work alone or as part of a consulting firm with any number of other consultants.

 

Among the typical kinds of organizations where Grant Writers work are:

  • Universities and colleges (institutions of higher education)
  • Non-profit organizations
  • Community-based organizations
  • Multifunctional service agencies
  • School districts (particularly larger ones)
  • Federally recognized American Indian tribes and nations
  • Local and state units of government
  • For-profit corporations
  • Consulting firms

 

In the United States of America, the geographic distribution of Grant Writers is largely consistent with general population distribution. As one might expect, larger cities and larger metropolitan areas tend to have more opportunities for Grant Writers than the smaller ones. Among such larger metro areas with more numerous Grant Writers in 2017 are New York, Los Angeles, Chicago, Minneapolis, Houston, Dallas, Atlanta, Miami, Boston, Philadelphia, Washington, DC, Phoenix, Seattle, San Diego, San Jose, and San Francisco.

 

In addition, the country’s more populous states tend to have more Grant Writers than the less populous ones. Among such states in 2017 are California, Texas, Florida, New York, Illinois, Pennsylvania, Ohio, Georgia, North Carolina, and Michigan.

 

Despite these urban distribution tendencies, Grant Writers also often work in high-poverty rural areas where social and economic needs are both chronic and acute.

This post presents some of the tools and skills used in grant writing. Others in the series will present what Grant Writers do, where and when they work, and common career paths.

 

Grant Writers need a specific set of tools and skills to be effective at winning competitively awarded grants. With the exception of some specialized databases, grant makers’ websites, and grants management software, none of them is unique to the pursuit of grant writing

 

Tools

In the late 2010s, all Grant Writers use hardware and software in many facets of their work. Among commonly used types of hardware are:

  • Laptop computers
  • Tablets
  • Handheld calculators
  • Cell phones

Among commonly used types of software are:

  • Internet browsers
  • Applications to support prospect research, grants management, email, databases, word-processing, calendars, teleconferencing, and presentations
  • Online calculators
  • Grant application portals

 

Grant Writers need to be comfortable with constant change in and among the technologies that they use daily. Among formerly often used technologies that are now increasingly out of use are:

  • Printers
  • Photocopiers
  • Facsimile machines
  • Desktop computers

 

Grant Writers need to know how to use the full range of contemporary telecommunications software and devices. They must be comfortable with devices used for creating and making presentations, such as digital cameras and projectors, and related software. And they should know all of their options among both traditional modes (e.g., UPS, USPS, FedEx) and new platforms (Grants.gov and foundations’ online application forms) for submitting timely proposals.

 

Skills

Among the most basic skills that Grant Writers should have are to:

  • Listen attentively
  • Ask key questions
  • Engage in teamwork
  • Negotiate
  • Think strategically
  • Write and edit
  • Research
  • Organize
  • Coordinate
  • Budget
  • Calculate
  • Plan
  • Reason persuasively
  • Build rapport
  • Build relationships
  • Facilitate and lead meetings
  • Manage time effectively
  • Concentrate efforts
  • Forecast
  • Analyze
  • Interpret
  • Follow instructions
  • Attend to details

This post presents what Grant Writers do. Others in the series will present where and when they work, the tools that they use, the basic skills they need, and common career paths.

 

What Grant Writers Do

What Grant Writers do each day on the job depends upon where they work, with whom they work, what resources they have at hand for doing their work, what other roles they have in an organization, and what their contracts and position descriptions specify.

 

Despite the job title, there is far more than only writing to what Grant Writers do. The typical tasks that Grant Writers perform daily reflect the three processes entailed in competitive grant seeking: social, financial, and narrative. Put differently, they require a combination of collaboration, calculation, and communication.

 

Collaboration (Social Process)

Among the Grant Writer’s typical tasks in the social process are:

  • Confer and consult with executive leadership
  • Coordinate with subject area experts and other key individuals
  • Coordinate with partnering organizations and other stakeholders
  • Manage appointment and deadline calendars
  • Lead multidisciplinary planning sessions
  • Speak publicly before small and large groups
  • Explain proposal elements and their rationales
  • Explain grant program requirements
  • Prepare proposal status reports
  • Organize and lead pre-submission proposal reviews

 

Calculation (Financial Process)

Among the Grant Writer’s typical tasks in the financial process are:

  • Track best practices in grant seeking, cultivation, and stewardship
  • Monitor and research grant options
  • Track trends and innovations in grant making
  • Recommend grant and other funding alternatives
  • Research proposal-related budget items
  • Develop and justify detailed budgets
  • Negotiate budget components and grant awards

 

Communication (Narrative Process)

Among the Grant Writer’s typical tasks in the narrative process are:

  • Use business office technologies and applications
  • Analyze and interpret proposal solicitations
  • Analyze and interpret regulations and statutes
  • Navigate grant makers’ websites
  • Collect and analyze data
  • Manage information and data
  • Write and edit narratives and related materials
  • Review proposals for completeness and accuracy
  • Fill out online and printed application forms
  • Submit proposals or prepare them for submissions

 

In sum, the job title of Grant Writer is a misnomer. It is not merely writing. What the occupation in fact requires are specific complementary skills – in communication, collaboration, and calculation.

 

During the 2010s, American grant writers continue their efforts to distinguish, elevate, standardize, and formalize the training and professional status of their peers. Among the organizations at its forefront are the Association of Fundraising Professionals, the American Grant Writers’ Association, and the Grant Professionals Association.

 

Association of Fundraising Professionals:

The Association of Fundraising Professionals (AFP) was founded in 1960. Regular individual professional membership is $250 per year, plus separate chapter dues of $25 to $120 per year. AFP offers several other types of membership as well. Grant writers count among AFP members, but AFP is by no means only for grant writers. The website is https://www.afpnet.org/.

 

AFP offers a code of ethics and 10 other research and practice tools, as well as 23 professional development benefits and opportunities, and an extensive bookstore. It offers discussion groups, a membership directory, a consultant directory, a career center, and other networking resources. AFP offers a three-day annual conference and many members-only publications and other resources. It also offers continuous education-related services such as 25 webinars, an online knowledge center, and the Certified Fundraising Executive (CFRE) and the Advanced Certified Fundraising Executive (ACFRE) programs, which are its credentialing exams.

 

American Grant Writers’ Association:

The American Grant Writers’ Association (AGWA) was founded in 2002. AGWA individual membership is $99 for one year, $185 for two years, or $275 for three years. Business memberships are available for $179 for one year, $340 for two years, or $475 for three years. The website is http://www.agwa.us/.

 

AGWA advances professionalization through professional standards and a code of ethics and access to professional liability insurance (E&O). It offers networking resources such as a two-day annual grant conference (plus a one-day members-only pre-conference), a listing in a networking membership roster for certified grant writer consultants, and a members-only portal. In addition, AGWA offers continuous education-related services such as 10 online courses, a four-day grant researching and proposal writing workshop, a members-only newsletter, and the Certified Grant Writer® (CGW) Exam, which is its credentialing exam. It features employment-related services such as information about how to hire a grant writer and making members’ résumés available to prospective employers.

 

Grant Professionals Association:

The Grant Professionals Association (GPA), formerly American Association of Grant Professionals (AAGP), was founded in 1998. GPA regular individual professional membership is $209/year; other types of membership are available. Chapter dues are additional. Its website is http://grantprofessionals.org/.

 

GPA offers a Consultant Mentoring Program and publishes both an online newsletter and a peer-reviewed journal with limited public access to its contents. Its networking resources include a three-day annual conference, an extensive bookstore, and access to 60 webinars. The GPA advances professionalization through a Grant Professional Certification (GPC) program conducted through the Grant Professionals Certification Institute™ (GPCI). Its employment-related services include a Job Center with a searchable job postings database and a consultants listing for firms seeking to retain a grant-writing consultant.

 

Observations:

The professionalization of grant writing reflects an effort to establish it as an enterprise distinct from fundraising. All three leading professional associations that encompass grant writing have their own conferences, exams, credentials, codes of ethics, and literature about effective practices.

 

Overview of Professional Associations for Grant Writers
  AFP AGWA GPA
Founded 1960 2002 1998
Membership Fee $250 $99 $209
Members 30,000 1,000 2,000
Conference 3-day 3-day 3-day
Credentials CFRE/ACFRE CGW GPC

 

The costs of individual professional memberships vary by 150%. The scope and quality of resources available to members vary widely as well. The fee structures and the extent of resources appear to reflect the size and longevity of the three associations and the narrowness or breadth of their missions.

 

Note:

Discussion of the existence of the AFP, the AGWA, and the GPA is intended for informational purposes only. Endorsement or sanction of any of the associations is neither intended nor implied.

 

This new post discusses grant consultants’ fees in 2015 for such services as creating funding development plans or devising project evaluation plans. It is part of an ongoing series. Other new posts for 2016 will cover: hourly rates and flat rates, retainer rates, prospect research rates, and other topics related to how grant consultants earn an income.

 

Fixed Fee Assignments:

In early 2016, beyond stating hourly rates, per proposal rates, retainer fees, and proposal review fees, some grant writing consultants also publish cost information about other services. The most frequently encountered rates for ancillary services are those for fixed fee assignments for private sector prospect research and/or private sector proposal development. The costs range from $1,500 to $7,500 – for finding one to five private sector grant leads and/or for writing one to five proposals – to from $1,000 to $8,000 – for finding 10 grant leads and/or for writing 10 proposals. Some consultants offer to find as many as 25 grant leads for $300 to $750; grant proposals to those leads cost more.

 

  Minimum Funders Maximum Funders
Consultant/Firm 1 $300 25 leads Unstated Unstated
Consultant/Firm 2 $750 25 leads Unstated Unstated
Consultant/Firm 3 $500 6 leads $1,000 15 leads
Consultant/Firm 4 $1,500 1 lead $8,000 10 leads
Consultant/Firm 5 $4,000 4 leads $7,500 10 leads
Consultant/Firm 6 $5,500 3 leads $7,000 10 leads
Consultant/Firm 7 $6,000 5 leads $7,000 10 leads
Consultant/Firm 8 $7,000 5 leads $8,000 10 leads

 

Funding Development Plans:

Fewer grant-writing consultants also offer to create funding development plans for clients. A funding development plan commonly considers grant seeking as only one element of a client’s overall plan for raising funds. Ancillary services vary greatly in terms of their specifications and conditions. Almost invariably, consultants indicate that their resulting plans will be ‘comprehensive’ and that actual costs for the plans will reflect the scope and detail of each assignment. Sampled fees run from $1,500 to $10,000 or more.

 

  Minimum Maximum Services
Consultant/Firm 1 $3,000 $10,000 Fund development plan
Consultant/Firm 2 $3,500 $10,000 Comprehensive fund development
Consultant/Firm 3 $1,500 Unstated Fund development plan
Consultant/Firm 4 $5,100 Unstated Fund development plan

 

Some consultants offer to help grant seekers with program design or with (often more extensive) program development. Sampled fees run from $200 to $6,000 or more.

 

  Minimum Maximum Services
Consultant/Firm 1 $200 $500 Program development with logic model
Consultant/Firm 2 $2,500 $6,000 Program development
Consultant/Firm 3 $500 Unstated Program design
Consultant/Firm 4 $1,000 Unstated Program design
Consultant/Firm 5 $2,500 Unstated Strategic guidance
Consultant/Firm 6 $100/hr Unstated Program development                             from concept to proposal

 

Grant Writing Workshops:

Still fewer consultants offer workshops for grant-related staff development. Perhaps one reason for the infrequency of such ancillary services is that they compete directly with associations of non-profits, universities, the Grantsmanship Center, the Foundation Center, and other providers of workshops and courses. The consultants’ workshops may last one or two days. Consultants now commonly charge for them by the day (e.g., $1,500/day) plus expenses. The most frequently cited expenses to be billed are those of travel, lodging, and office support (e.g., printing, copying, mailing, or shipping).

 

  Daily Rates Travel and Expense Surcharge
Consultant/Firm 1 $1,500/day Yes
Consultant/Firm 2 $2,500/day Yes
Consultant/Firm 3 $5,000/day Yes

This new post discusses grant consultants’ proposal revision, review, and critique fees. It is part of an ongoing series. Earlier posts discussed hourly rates and flat rates (also called per-proposal rates or per-project rates), prospect research fees, and retainer fees. Other new posts for 2016 will cover: hourly rates and flat rates, retainer rates, prospect research rates, and other topics related to how grant consultants earn an income.

 

Proposal Reviews and Revisions:

At times, potential clients may already have a grant proposal available in a more or less inchoate form. Consultants may offer to proofread and edit a preliminary or pre-existing proposal rather than insist that they write it from its inception. They also may offer to play the role of third-party technical reviewers before a draft or a revision is made final. Consultants may furnish critiques of such unfinished proposals and may suggest how to improve them. Alternatively, they may contract both to provide a critique and to revise or rewrite a proposal entirely.

 

Consultants vary the rates they charge to critique, edit, and revise proposals based upon such factors as the proposal’s length and the complexity of its subject or focus. They may offer to charge for services up to a pre-determined not-to-exceed amount and/or to provide review and revision services for a minimum flat fee. Some consultants accept such review-and-revise assignments on a case-by-case basis and do not publish specialized rate schedules for such services.

 

Sample Review and Revision Rates:

As the table indicates, in 2016, fixed rates for review and revision – as quoted on consultants’ websites – range from $150 to $6,000 per proposal reviewed and/or revised. The most costly consultants charge a minimum of $2,500 (10 hours at $250 per hour) for each proposal they critique.

 

Review/Revision Fees Minimum Fees Maximum Fees
Consultant/Firm 1 $150 $300
Consultant/Firm 2 $200 $500
Consultant/Firm 3 $350 $750
Consultant/Firm 4 $500 $1,500
Consultant/Firm 5 $500 $1,500
Consultant/Firm 6 $500 $2,000
Consultant/Firm 7 $750 $2,000
Consultant/Firm 8 $3,000 $6,000
Consultant/Firm 9 $3,000 $6,000
Consultant/Firm 10 $250 Unstated
Consultant/Firm 11 $500 Unstated
Consultant/Firm 12 $520 Unstated
Consultant/Firm 13 $1,200 Unstated
Consultant/Firm 14 $1,500 Unstated
Consultant/Firm 15 $1,500 Unstated
Consultant/Firm 16 $2,500 Unstated
Consultant/Firm 17 $2,500 Unstated
Consultant/Firm 18 $65/hour Unstated
Consultant/Firm 19 $65/hour Unstated
Consultant/Firm 20 $125/hour Unstated
Consultant/Firm 21 $125/hour Unstated
Consultant/Firm 22 $250/hour Unstated

 

As may be observed, consultants’ charges for reviews and revisions often approach what the same consultants will charge per hour for developing a brand new proposal from start to finish.

This post discusses grant consultants’ prospect research fees in early 2016. It is part of an ongoing series. Other new posts for 2016 will cover hourly rates and flat rates (also called per-proposal rates or per-project rates), retainer fees, and other topics related to how grant consultants earn an income.

 

Prospect Research Fees:

Prospect research is the search for viable grant opportunities. Consultants often do prospect research for client grant-seekers. If the client can set some of the research’s parameters ahead of time (e.g., search terms, funding type, beneficiaries, grant award range), the search for potential funders is apt to be that much more efficient and less costly. Consultants may adjust their prospect research fees based upon:

  • The number of prospects to be identified
  • The extensiveness and scope of the search for potential funders
  • The nature of the project concept
  • The amount of the anticipated budget request
  • The size of the client’s organization

 

At the search’s end, consultants may deliver to clients a detailed and prioritized list of possible grant sources; an analysis of the chances of obtaining grants from each source; and a plan for what to do next to pursue grants from the best prospects.

 

Sample Fees:

Consultants’ charges for prospect research services vary widely. As the table indicates, they can range from $500 to $5,000 per funding report. In 2016, the ultimate cost of such searches may observe a pre-established not-to-exceed amount. Evaluations of identified grant leads – held either on-site or conducted remotely with a client – may be charged at rates from $50 to $150 or more per hour.

 

Prospect Research Fees Minimum Fees Maximum Fees
Consultant/Firm 1 $500 $3,200
Consultant/Firm 2 $500 $7,500
Consultant/Firm 3 $1,500 $3,500
Consultant/Firm 4 $2,000 $4,000
Consultant/Firm 5 $2,000 $4,000
Consultant/Firm 6 $2,000 $4,000
Consultant/Firm 7 $2,000 $5,000
Consultant/Firm 8 $2,500 $5,000
Consultant/Firm 9 $795 Unstated
Consultant/Firm 10 $1,500 Unstated
Consultant/Firm 11 $50/hour Unstated
Consultant/Firm 12 $150/hour Unstated

 

Charges for prospect research vary with its nature, scope, and complexity. Private grant makers are far more numerous than public ones. In general, grant seekers can expect to spend a bit less for a search for state and federal grant prospects, and a bit more for foundation and corporate grant prospects.

This post covers grant consultants’ retainer fees in early 2016. It is part of an ongoing series. Other new posts for 2016 will cover hourly rates and flat rates (also called per-proposal rates or per-project rates), proposal review and revision fees, and other topics related to how grant consultants earn an income.

 

Consultant Retainer Fees:

A retainer fee offers clients priority access to consultants’ services. Many grant consultants are willing to work under a retainer agreement for a small subset of select clients. Retainers work well when there is a steady flow of work and when the client and the consultant have a long-term relationship.

 

The client and the consultant both benefit from the predictability of the retainer arrangement. A typical retainer commits both parties to a specified minimum number of hours of service per month and to a specified number of months the agreement is to be in effect. Often the minimum number of hours is 10 hours per month and the minimum number of months is either 3 or 6. Often the retainer is paid monthly. In setting their retainer fees, some consultants offer discounts off their standard hourly rates.

 

Services agreed upon in the retainer will depend upon the specific contract. Among such services may be one or more of:

  • Providing advisory and consulting services
  • Participating in planning sessions with client staff
  • Making presentations to client staff
  • Doing grant prospect research
  • Providing grant opportunity alerts
  • Preparing a set number of letters of inquiry per month
  • Providing assistance in proposal development
  • Developing a set number of proposals per month

 

Sample Retainers:

As the table indicates, a retainer fee may cost as little as $400 per month or as much as $8,000 per month. Calculated on a quarterly basis, these extremes represent a fee range of $1,200 to $24,000; on a yearly basis, they represent a fee range of $4,800 to $96,000.

 

Retainer Fees Minimum Fees Maximum Fees
Consultant/Firm 1 $400/month $800/month
Consultant/Firm 2 $950/month $4,500/month
Consultant/Firm 3 $1,250/month $7,500/month
Consultant/Firm 4 $1,500/month $3,000/month
Consultant/Firm 5 $1,875/month $3,000/month
Consultant/Firm 6 $2,000/month $4,000/month
Consultant/Firm 7 $3,000/month $5,000/month
Consultant/Firm 8 $3,000/month $5,000/month
Consultant/Firm 9 $6,000/month $8,000/month
Consultant/Firm 10 $100/month Unstated
Consultant/Firm 11 $1,000/month Unstated
Consultant/Firm 12 $3,000/month Unstated

 

Presented data reflect information provided on a sampled set of consultants’ websites which address the topic. Other samples taken at different times may lead to different results.

This new review of websites in early 2016 reveals that grant consultants’ hourly rates and flat rates (also called per-proposal rates or per-project rates) vary greatly. It is part of an ongoing series. Other new posts for 2016 will cover: retainer rates, prospect research rates, proposal review and editing rates, and other topics related to how grant consultants earn an income.

 

Proposals submitted to corporations or foundations are often significantly less complex (and thus generally less costly for clients) than those submitted to units of local, state, or federal government. Consequently, many consultants vary their rates based on the type of grant maker. Other consultants do not differentiate among types of grant makers.

 

Hourly Rates:

Hourly rates for writing grant proposals vary greatly. According to PayScale.com, as of early 2016, the hourly pay rates for a self-selected sample of salaried Grant Writers vary by stage of career. For early career, the range is $12.11 to $38.95; for mid-career, the range is $18.34 to $50.91; for experienced, the range is $17.64 to $70.03; and for late career, the range is $15.01 to $86.48. The range of self-reported bonuses varies, with larger bonuses reported for mid-career than for late career or for early career.

 

In early 2016, consultants’ hourly rates tend to be higher than those of many salaried Grant Writers. Based on a review of sampled websites of consultants doing business across the United States, the standard rates billed to clients for grant writing and related consulting services stretch from $35 per hour to $250 per hour. The median for sampled rates is $95 per hour, the same as in 2015. Most sampled rates fall between $65 and $120 per hour, which is $1,300 to $2,400 for every 20 billable hours.

 

Some consultants offer lower rates for non-profit clients versus other types of clients. They also offer lower rates for writing grant proposals versus other kinds of grant-related services. In addition, some consultants specify a minimum number of hours (e.g., 20 hours at $100/hour) or a minimum not-to-exceed amount (e.g., $10,000).

 

Flat Rates:

An alternative to charging by the hour is to charge a flat rate (also called a per proposal rate or a per project rate). Consultants often indicate that they will need to do a thorough analysis of the details of a grant opportunity before quoting a flat rate.

 

Consultants’ actual flat rates vary by such factors as the lead-time to prepare and turn around the proposal, the complexity of the project, the proposal’s length, the amount of the grant request, and the time needed to complete the assignment. Most consultants vary their rates by the type of grant source: foundation, corporation, state, federal. Some consultants also vary their rates by the nature of the proposal document – a letter of inquiry, a letter of intent to apply, and a corporate solicitation letter tend to cost considerably less than a grant proposal to be sent to a government agency.

 

Grant Writing Services Minimum Fees Maximum Fees
Consultant/Firm 1 $195 $995
Consultant/Firm 2 $500 $3,000
Consultant/Firm 3 $500 $3,500
Consultant/Firm 4 $500 $7,500
Consultant/Firm 5 $500 $10,000
Consultant/Firm 6 $950 $5,950
Consultant/Firm 7 $1,000 $3,500
Consultant/Firm 8 $1,000 $8,000
Consultant/Firm 9 $1,250 $12,500
Consultant/Firm 10 $1,500 $8,000
Consultant/Firm 11 $1,500 $10,000
Consultant/Firm 12 $2,000 $3,000
Consultant/Firm 13 $2,500 $7,500
Consultant/Firm 14 $2,500 $12,000
Consultant/Firm 15 $3,000 $4,000
Consultant/Firm 16 $3,500 $7,500
Consultant/Firm 17 $3,500 $10,000
Consultant/Firm 18 $4,500 $10,000
Consultant/Firm 19 $5,000 $11,000
Consultant/Firm 20 $5,000 $12,000
Consultant/Firm 21 $5,000 $15,000
Consultant/Firm 22 $6,000 $15,000
Consultant/Firm 23 $6,970 $7,650
Consultant/Firm 24 $12,500 $60,000
Consultant/Firm 25 $750 Unstated
Consultant/Firm 26 $1,000 Unstated
Consultant/Firm 27 $1,200 Unstated
Consultant/Firm 28 $3,000 Unstated
Consultant/Firm 29 $3,500 Unstated
Consultant/Firm 30 $3,500 Unstated
Consultant/Firm 31 $6,000 Unstated
Consultant/Firm 32 $11,500 Unstated

 

As the table indicates, the floor that some consultants quote for a basic proposal (typically for a private foundation) may be $500 or so. Other consultants may start at $6,000 or $11,500. The ceiling quoted for a more complicated proposal may be $10,000 or $12,000; however, such flat-rate ceilings may be reach $15,000 or even $60,000. Beyond such wide variations in quoted flat rates, consultants may charge a premium for preparing a proposal with a very short lead-time before it is due, regardless of its source.

 

In 2016, grant writing consultants often require advance payment in full if the contracted flat rate fell below a predefined threshold. The most frequently stated threshold is the same as in 2015 – $3,000 plus or minus $500. If the flat rate exceeds a given threshold, consultants generally require 50% of the total contract to be paid in advance. They make the balances due either upon delivery of the completed proposal or within either 15 days or 30 days after delivery.

 

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