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Monthly Archives: May 2014

This post updates data posted early in 2013. It discusses grant-writing consultants’ fees in 2014 for such services as creating funding development plans or devising project evaluation plans. It is part of an ongoing series. Other updated posts discuss retainer fees, prospect research fees, and other topics related to the compensation of grant writers and to consulting.

 

Fixed Fee Assignments:

Beyond stating hourly rates, per proposal rates, retainer fees, and proposal review fees, some grant writing consultants also publish cost information about other services. The most frequently encountered rates for ancillary services are those for fixed fee assignments for private sector prospect research and/or private sector proposal development. The costs range from $4,000 to $6,000 for finding 3 to 5 grant leads and/or for writing 3 to 5 proposals to from $6,500 to $7,500 for finding 10 grant leads and/or for writing 10 proposals.

 

  Minimum Services Maximum Services
Consultant A $4,000 4 potential funders $7,500 10 potential funders
Consultant B $5,500 5 most promising funders $6,500 10 most promising funders
Consultant C $6,000 Proposals to 5 best sources $7,000 Proposals to 10 best sources

 

Funding Development Plans:

Fewer grant-writing consultants also offer to create funding development plans for clients. A funding development plan commonly considers grant seeking as only one element of a client’s overall plan for raising funds. This category of ancillary services varies greatly in terms of its specifications and conditions. Almost invariably, the consultants indicate that their resulting plans will be ‘comprehensive’ and that actual costs for the plans will reflect the scope and detail of each assignment. Quoted fees range from as little as $1,500 to as much as $10,000 or more.

 

  Minimum Maximum Services
Consultant A $3,000 $10,000 Create comprehensive funding development program
Consultant B $1,500 Unstated Develop a comprehensive fund-development plan
Consultant C $100/hr Unstated Program development from concept to proposal

 

Grant Writing Workshops:

Still fewer consultants offer workshops for grant-related staff development. Perhaps one reason for the infrequency of such ancillary services is that they compete directly with associations of non-profits, universities, the Grantsmanship Center, the Foundation Center, and other providers of workshops and courses. The consultants’ workshops may last one or two days. Consultants may charge for them by the hour (e.g., $125/hour) plus expenses or by the day (e.g., $550/day) plus expenses. The most frequently cited expenses to be billed are those of travel, lodging, and office support (e.g., printing, copying, mailing, or shipping).

 

Other Ancillary Services:

The smallest number of consultants may highlight other specialized services for clients. One such service is proposal planning, the fee for which starts at $200. Another service is creating an evaluation plan for a proposal yet to be submitted, the fee for which ranges from $1,500 to $6,000.

This post updates data posted early in 2013. It discusses grant-writing consultants’ prospect research fees in 2014. It is part of an ongoing series. Other updated posts will discuss hourly rates and flat rates (also called per-proposal rates or per-project rates), retainer fees, proposal planning fees, and other topics related to the compensation of grant writers and consulting.

 

Prospect Research Fees:

Consultants often do prospect research for client grant-seekers. If the client can set some of the research’s parameters ahead of time (e.g., search terms, funding type, beneficiaries, grant award range), the search for potential funders is apt to be that much more efficient and less costly. Consultants may adjust their prospect research fees based upon:

  • The extensiveness and scope of the search for potential funders
  • The nature of the project concept
  • The amount of the anticipated budget request
  • The size of the client’s organization
  • The expected turnaround time to deliver search results

 

At the search’s end, consultants may deliver to clients a detailed and prioritized list of possible grant sources; an analysis of the chances of obtaining grants from each source; and a plan for what to do next to pursue grants from the best prospects.

 

Sample Fees:

As the table indicates, consultants’ charges for prospect research services vary widely. They range from $300 to $3,500 per funding report, and vary with its nature, scope, and complexity. The ultimate cost of such searches may observe a pre-established not-to-exceed amount. Evaluations of identified grant leads, either held on-site or conducted remotely with a client, may be charged at rates from $50 to $150 or more per hour, or from $300 to $3,500 per evaluation, plus a premium of 15% to 20% for expenses.

 

Research Fees Minimum Maximum
Consultant/Firm A $300 $400
Consultant/Firm B $500 $1,000
Consultant/Firm C $500 $3,500
Consultant/Firm D $2,000 $4,000
Consultant/Firm E $375 Unstated
Consultant/Firm F $750 Unstated
Consultant/Firm G $1,000 Unstated
Consultant/Firm H $1,500 Unstated
Consultant/Firm I $1,500 Unstated
Consultant/Firm J $2,500 Unstated
Consultant/Firm K $3,500 Unstated
Consultant/Firm L $50/hour Unstated
Consultant/Firm M $60/hour Unstated
Consultant/Firm N $90/hour Unstated
Consultant/Firm O $150/hour Unstated

 

This post updates data posted early in 2013. It discusses grant-writing consultants’ retainer fees. It is part of an ongoing series. Other updated posts will discuss hourly rates and flat rates (also called per-proposal rates or per-project rates), prospect research fees, proposal review fees, and other topics related to the compensation of grant writers and to consulting.

 

Consultant Retainer Fees:

Many grant-writing consultants are willing to work under a retainer agreement for a small subset of select clients. Retainers work well when there is a steady flow of work and when the client and the consultant have a long-term relationship.

 

The client and the consultant both benefit from the predictability of the retainer arrangement. A typical retainer commits both parties to a specified minimum number of hours of service per month and to a specified number of months the agreement is to be in effect. Often the minimum number of hours is 10 hours per month and the minimum number of months is either 3 or 6. Often the retainer is paid monthly.

 

Services agreed upon in the retainer will depend upon the specific contract. Among such services may be one or more of:

  • Providing advisory and consulting services
  • Participating in planning sessions with client staff
  • Making presentations to client staff
  • Doing grant prospect research
  • Providing grant opportunity alerts
  • Preparing a set number of letters of inquiry per month
  • Providing assistance in proposal development
  • Developing a set number of proposals per month

 

Sample Retainers:

As the table below indicates, a retainer fee may cost as little as $1,250 per month or as much as $7,500 per month. Calculated on a quarterly basis, these extremes equate to a fee range of $3,750 to $22,500; on a yearly basis, they equate to a fee range of $15,000 to $90,000.

 

Retainers Minimum Maximum
Consultant/Firm A $1,000/month $3,000/month
Consultant/Firm B $1,250/month $7,500/month
Consultant/Firm C $1,500/month $3,000/month
Consultant/Firm D $2,000/month $4,000/month
Consultant/Firm E $3,000/month $5,000/month
Consultant/Firm F $850/month Unstated
Consultant/Firm G $3,000/month Unstated
Consultant/Firm H $3,000/month Unstated
Consultant/Firm I $100/hour Unstated
Consultant/Firm J $150/hour Unstated

 

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