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Monthly Archives: April 2014

This post updates data posted early in 2013. It discusses grant-writing consultants’ proposal revision, review, and critique fees. It is part of an ongoing series. Other updated posts will discuss hourly rates and flat rates (also called per-proposal rates or per-project rates), prospect research fees, retainer fees, grant writing workshop fees, and other similar topics.

 

Proposal Reviews and Revisions:

At times, potential clients may already have a grant proposal available in a more or less inchoate form. Consultants may offer to proofread and edit a preliminary or pre-existing proposal rather than insist that they write it from its inception. They also may offer to play the role of third-party technical reviewers before a draft or a revision is made final. Consultants may furnish critiques of such proposals and may suggest how to improve them. Alternatively, they may contract both to provide a critique and to revise or rewrite a proposal entirely.

 

Consultants vary the rates they charge to critique, edit, and revise proposals based upon such factors as the proposal’s length and the complexity of its subject or focus. They may offer to charge for services up to a pre-determined not-to-exceed amount and/or to provide review and revision services for a minimum flat fee. Some consultants accept such assignments on a case-by-case basis and do not publish specialized rate schedules for such services.

 

Sample Review and Revision Rates:

As the table below indicates, fixed rates for review and revision of grant proposals, as quoted on consultants’ websites, may range from $500 to $2,000 per proposal reviewed. In 2014, the most costly consultants charge a minimum of $2,000 (10 hours at $200 per hour) for each proposal they critique. Such rates, if specified, often approach what the same consultants will charge per hour for developing a brand new proposal from start to finish.

 

Retainers Minimum Maximum
Consultant/Firm A $500 $1,000
Consultant/Firm B $500 $1,500
Consultant/Firm C $600 $1,500
Consultant/Firm D $750 $1,200
Consultant/Firm E $520 Unstated
Consultant/Firm F $1,000 Unstated
Consultant/Firm G $1,000 Unstated
Consultant/Firm H $1,250 Unstated
Consultant/Firm I $1,500 Unstated
Consultant/Firm J $1,750 Unstated
Consultant/Firm K $2,000 Unstated
Consultant/Firm L $40/hour $50/hour
Consultant/Firm M $45/hour Unstated
Consultant/Firm N $90/hour Unstated
Consultant/Firm O $100/hour Unstated
Consultant/Firm P $100/hour Unstated

 

Based on a new review (April 2014) of grant writing consultants’ websites, hourly rates and flat rates (also called per-proposal rates or per-project rates) continue to vary widely as the decade progresses. As was the case in 2013, later posts during 2014 will discuss: retainer rates, prospect research rates, proposal review and editing rates, and other related topics.

 

Proposals submitted to corporations or foundations tend to be significantly less complex (and thus generally less costly for clients) than those submitted to units of local, state, or federal government. Consequently, some consultants vary their rates based on the type of grant maker. Other consultants do not appear to differentiate among types of grant makers.

 

Hourly Rates:

Hourly rates for writing grant proposals vary greatly. According to PayScale.com, as of early 2014, the hourly pay rates for a self-selected sample of salaried Grant Writers vary by years of experience. For entry level (0-4 years), the range is $11.82 to $35.03; for early career (5-9 years), the range is $15.60 to $50.96; for mid-career (10-19 years), the range is $16.11 to $60.82; and for late career (20+ years), the range is $14.60 to $75.00. Bonuses reflect stage of career (years of experience). They range from $0 to $3,023 for the least experienced, to from $0 to $5,087 for early career, to from $0 to $7,796 for mid-career, to from $0 to $8,109 for late career. Naturally, bonuses, if awarded, modify the effective hourly rate.

 

Consultants’ hourly rates tend to be higher than those of salaried Grant Writers. Based on a fresh review of websites of consultants doing business across the United States, the most frequently stated rates are $50 and $65 per hour. In early 2014, the standard rates billed to clients for grant writing and related consulting services range from a low of $25 per hour to a high of $200 per hour. Most rates range between $65 and $100 per hour. The midrange of hourly rates equates to $1,300 to $2,000 per 20 billable hours. One should note that many consultants do not post specific fee information on their websites.

 

Some consultants state lower rates for non-profit clients versus other types of clients, and for grant writing versus other kinds of grant-related services. In addition, some consultants specify a minimum number of hours (e.g., 10 hours at $100/hour) or a minimum not-to-exceed amount (e.g., $4,000).

 

Flat Rates:

An alternative to charging by the hour is to charge a flat rate (also called a per proposal rate or a per project rate). The consultants often indicate that they will need to do a thorough analysis of the details of a grant opportunity before quoting a flat rate.

 

Consultants’ actual flat rates vary by such factors as the lead-time to prepare and turn around the proposal, the complexity of the project, the proposal’s length, the amount of the grant request, and the time needed to complete the assignment. Most consultants vary their rates by the type of grant source: foundation, corporation, state, federal. Some consultants also vary their rates by the nature of the proposal document, with a letter of inquiry, a letter of intent to apply, and a corporate solicitation letter costing considerably less than a grant proposal.

 

Grant Writing Services Minimum Maximum
Consultant/Firm A $195 $995
Consultant/Firm B $400 $5,000
Consultant/Firm C $500 $3,300
Consultant/Firm D $500 $20,000
Consultant/Firm E $800 $1,500
Consultant/Firm F $1,000 $3,000
Consultant/Firm G $1,250 $12,500
Consultant/Firm H $3,000 $4,000
Consultant/Firm I $3,000 $8,000
Consultant/Firm J $3,000 Unstated
Consultant/Firm K $3,500 $7,500
Consultant/Firm L $3,700 $5,700
Consultant/Firm M $6,000 $15,000

 

As the table indicates, the floor quoted for a basic proposal may be as low as $195 or $400. Some consultants set the floor as high as $3,700 or $6,000. The ceiling quoted for a more complicated proposal may be as high as $8,000; however, such flat fees may surpass $15,000 or even $20,000. Beyond such variations in quoted flat rates, consultants may charge a premium for preparing a proposal with a very short lead-time before it is due, regardless of its source.

 

In early 2014, grant writing consultants often required advance payment in full if the contracted flat rate fell below a predefined threshold. The most frequently specified threshold was $3,000 plus or minus $500. If the flat rate exceeded a given threshold, consultants generally required 50% of the total contract to be paid in advance. They made the balances due either upon delivery of the completed proposal or within either 15 days or 30 days afterwards.

 

This post updates data posted early in 2013. It covers what Grant Writers are paid as compensation in terms of average salaries. Other posts will update median salaries for grant writers, compensation in terms of hourly rates, and various consultants’ fees. All data will be for the United States of America.

 

Average Salaries:

Data from Indeed.com, for cities across the country in April 2014, indicate that average annual salaries for Grant Writers ranged at least from $31,000 to $64,000; those for Grant Development Specialists in the same cities were generally 5% to 10% higher and ranged from $34,000 to $70,000. Since January 2013, average salaries for Grant Writers rose in 21 cities, stayed flat in one city, and declined in seven cities; for Grant Development Specialists, they rose in 25 cities, stayed flat in one city, and declined in three cities.

 

Average Annual Salaries in Grant Writing — 2013 and 2014 Data
Grant Writer Grant Development Specialist
2013 2014 2013 2014
Boston, MA $54,000 $59,000 $57,000 $64,000
New York, NY $59,000 $64,000 $63,000 $70,000
Washington, DC $54,000 $59,000 $57,000 $64,000
Charlotte, NC $47,000 $51,000 $49,000 $55,000
Atlanta, GA $52,000 $59,000 $55,000 $64,000
Tampa, FL $41,000 $40,000 $43,000 $44,000
Houston, TX $46,000 $53,000 $49,000 $58,000
Dallas, TX $46,000 $48,000 $48,000 $52,000
Tulsa, OK $37,000 $42,000 $39,000 $46,000
Nashville, TN $42,000 $44,000 $44,000 $48,000
Cincinnati, OH $41,000 $44,000 $44,000 $48,000
Indianapolis, IN $38,000 $41,000 $40,000 $44,000
Chicago, IL $50,000 $57,000 $53,000 $62,000
Minneapolis, MN $42,000 $41,000 $44,000 $45,000
Bismarck, ND $37,000 $41,000 $39,000 $45,000
Lincoln, NE $34,000 $31,000 $36,000 $34,000
Casper, WY $42,000 $47,000 $45,000 $51,000
Helena, MT $41,000 $40,000 $43,000 $44,000
Boise, ID $37,000 $32,000 $39,000 $35,000
Seattle, WA $47,000 $51,000 $49,000 $55,000
Portland, OR $41,000 $46,000 $44,000 $50,000
San Francisco, CA $60,000 $64,000 $63,000 $70,000
Los Angeles, CA $49,000 $50,000 $52,000 $55,000
Salt Lake City, UT $41,000 $42,000 $44,000 $46,000
Denver, CO $42,000 $45,000 $44,000 $49,000
Albuquerque, NM $36,000 $37,000 $38,000 $41,000
Phoenix, AZ $40,000 $40,000 $42,000 $43,000
Anchorage, AK $38,000 $36,000 $40,000 $39,000
Honolulu, HI $34,000 $33,000 $36,000 $36,000

 

Geographic Location:

Annual average salaries for both job titles differ greatly across the country. In general, they are higher in the Northeast and in the Northwest than anywhere else.

 

Further Information:

All factual material presented here is intended strictly for informational purposes only. If you’d like to know more about what Grant Writers or related positions earn, please go to Indeed.com, PayScale.com, eHow.com, or Salary.com.

This post updates data posted early in 2013. It covers what Grant Writers are paid as compensation in terms of median salaries. Another post will cover average salaries for Grant Writers. Subsequent posts will provide updated data about Grant Writers’ compensation in terms of hourly rates and consultants’ fees. All data will be for the United States of America.

 

What Grant Writers earn reflects many factors. Among them are years of experience, level of educational attainment, geographic location, and the nature of the employer.

 

Median Salaries:

Nationally, Salary.com reported in April 2014 that the national median annual salary for “Grants/Proposal Writers” was $61,309. The middle 50% earned from $54,567 to $68,705. The bottom 10% earned $48,428 or less; the top 10% earned $75,438 or more. These base salaries represented about 70% of total compensation; the other 30% were fringe benefits and bonuses.

 

Calculated on a full 52-week year, the same national median annual salary works out to $1,179.02 per week and the range for the middle 50% becomes from $1,049.37 to $1,321.25 per week. Calculated over a 2,080-hour work-year, the same national median annual salary works out to $29.47 per hour, and the same range for the middle 50% becomes from $26.23 to $33.03 per hour.

 

Median Salaries By Selected Cities:

As of April 2014 ‘median annual salaries’ in selected cities searched on Salary.com ranged from $48,250 in Helena, Montana to $74,062 in San Francisco, California. Most of the medians for these cities fell in the range of $55,000 to $65,000.

 

The data from PayScale.com are presented for purposes of comparison; by themselves, they shed little light on the subject. (Note: A dash — indicates no data available.)

 

Median Annual Salaries — 2014 Data
  Salary.com PayScale.com
Portland, ME $62,597
Boston, MA $66,950 $44,621
New York, NY $71,487 $45,633
Washington, DC $66,459 $44,925
Charlotte, NC $60,390
Atlanta, GA $60,819
Tampa, FL $57,361
Houston, TX $60,941 $40,387
Dallas, TX $60,757
Tulsa, OK $58,060
Nashville, TN $57,998
Cincinnati, OH $59,899
Indianapolis, IN $59,899
Chicago, IL $64,313 $39,695
Minneapolis, MN $63,578
Bismarck, ND $55,178
Lincoln, NE $52,665
Casper, WY $54,075
Helena, MT $48,250
Boise, ID $59,347
Seattle, WA $66,153
Portland, OR $62,658
San Francisco, CA $74,062 $50,514
Los Angeles, CA $66,153 $46,448
Salt Lake City, UT $58,550
Denver, CO $61,371
Albuquerque, NM $56,772
Phoenix, AZ $60,819
Anchorage, AK $69,402
Honolulu, HI $67,379
USA $61,309 $41,491

 

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