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This post discusses grant-writing consultants’ prospect research fees in 2013. It is part of an ongoing series. An earlier post discussed hourly rates and flat rates (also called per-proposal rates or per-project rates). Later posts will explore retainer fees and other topics related to the compensation of grant writers and consulting.


Prospect Research Fees:

Consultants often do prospect research for client grant-seekers. If the client can set some of the research’s parameters ahead of time (e.g., search terms, funding type, beneficiaries, grant award range), the search for potential funders is apt to be that much more efficient and less costly. Consultants may adjust their prospect research fees based upon:

  • The extensiveness and scope of the search for potential funders
  • The nature of the project concept
  • The amount of the anticipated budget request
  • The size of the client’s organization


At the search’s end, consultants may deliver to clients a detailed and prioritized list of possible grant sources; an analysis of the chances of obtaining grants from each source; and a plan for what to do next to pursue grants from the best prospects.


Sample Fees:

As the table indicates, consultants’ charges for prospect research services vary widely. They range from $300 to $4,000 per funding report, and vary with its nature, scope, and complexity. The ultimate cost of such searches may observe a pre-established not-to-exceed amount. Evaluations of identified grant leads, held on-site or conducted remotely with a client, may be charged at rates from $50 to $175 or more per hour.


Research Fees



Consultant/Firm A



Consultant/Firm B



Consultant/Firm C



Consultant/Firm D



Consultant/Firm E



Consultant/Firm F



Consultant/Firm G



Consultant/Firm H



Consultant/Firm I



Consultant/Firm J



Consultant/Firm K





One Comment

  1. Thank you for the information. I am still relatively knew at freelance consulting and love information like this. I have found that clients are receptive to a fixed price for grant research services, but I have also found that it is good (and necessary) to have them narrow down the scope to the 2 or 3 biggest items on their “wish list”.

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