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It’s far too late to fix defects in a grant proposal when it must be sent on its way before the end of the day. The best time to review it for quality, completeness, and internal consistency is well before its submission deadline. At least a week ahead of deadline is a reasonable target.

 

The more eyes that see a proposal, the stronger it should become. The best eyes are those of educated and articulate persons who were not directly involved in creating it. Lack of prior involvement enhances the objectivity of their critiques. Ideally, they will see the entire proposal, but almost any objective review is useful.

 

In order to minimize half-point item ratings, the entire checklist’s maximum score is 200 points. This post covers several checklist sections; later posts will cover others.

 

Maximum sub-scores vary by section, as noted. For each item, divide the subsection’s maximum sub-score by the 5 or 10 items in the proposal subsection.

 

CONTINUATION PLAN

YES/NO SCORE PROPOSAL ATTRIBUTE
Presents a plan to obtain further funding
Identifies potential and secured sources of future funding
Minimizes reliance on future grant support
Is supported with letters of commitment
Letters of commitment state specific commitment amounts
Total: Maximum is 10 points.

 

BUDGET and BUDGET NARRATIVE

YES/NO SCORE PROPOSAL ATTRIBUTE
Is consistent with the proposal narrative
Provides sufficient detail for every line item
Limits line items to within the proposed budget period
Justifies and clearly explains all cost items
Identifies sources of funding for all line items
Breaks out fringe benefits from salaries
Pay rates are consistent with staff roles and qualifications
Includes indirect charges when appropriate
Separates non-personnel cost items from personnel items
Budget clearly relates to project’s proposed work plan
Total: Maximum is 30 points.

 

RATING A PROPOSAL’S READINESS FOR SUBMISSION:

CONTINUATION PLAN                

Reviewer:                  Maximum: 10

BUDGET and BUDGET NARRATIVE                                                     

Reviewer:                   Maximum: 30

Total Possible Score:  40

Total Review Score:

 

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