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It’s far too late to fix defects in a grant proposal when it must be sent on its way before the end of the day. The best time to review it for quality, completeness, and internal consistency is well before its submission deadline. At least a week ahead of deadline is a reasonable target.

 

The more eyes that see a proposal, the stronger it should become. The best eyes are those of educated and articulate persons who were not directly involved in creating it. Lack of prior involvement enhances the objectivity of their critiques. Ideally, they will see the entire proposal, but almost any objective review is useful.

 

In order to minimize half-point item ratings, the entire checklist’s maximum score is 200 points. This post covers several checklist sections; later posts will cover others.

 

Maximum sub-scores vary by section, as noted. For each item, divide the subsection’s maximum sub-score by the 5 or 10 items in the proposal subsection.

 

GOALS and OBJECTIVES

YES/NO SCORE PROPOSAL ATTRIBUTE
States clear, concise, logical goals
Goals are consistent with applicant’s mission and vision
States clear and measurable objectives
Objectives relate clearly to stated goals
Objectives relate clearly to defined problem/needs
Objectives focus on outcomes – not outputs
Who is to benefit is clearly defined
Timeline is explicit, feasible, and realistic
Organization has capacity to achieve its objectives
Likely impacts are identified
Total: Maximum is 40 points.

 

WORK PLAN or PROGRAM DESIGN

YES/NO SCORE PROPOSAL ATTRIBUTE
Strategies well-selected given stated needs and objectives
Proposed activities are clear and appropriate
States rationale for selecting key activities
Describes sequences and coordination of activities
Identifies qualifications of who will staff the project
Links staff qualifications to proposed key activities
States how participants will be recruited or selected
States when activities will start and end
Describes resources to be used for key activities
Demonstrates enough resources will be available for activities
Total: Maximum is 40 points.

 

EVALUATION PLAN

YES/NO SCORE PROPOSAL ATTRIBUTE
Plans to evaluate every project objective
Plans to adjust strategies as needed during project
Plans to monitor progress in achieving objectives
States who will monitor and evaluate project
Qualifications of evaluator are appropriate
States performance criteria for every objective
Describes data collection procedures and timeline
Describes data analysis procedures and timeline
Presents technical merits of evaluation instruments
Describes evaluation report contents and timeline
Total: Maximum is 30 points.

 

RATING A PROPOSAL’S READINESS FOR SUBMISSION:

GOALS and OBJECTIVES                

Reviewer:                  Maximum: 40

WORK PLAN or PROGRAM DESIGN                                                   

Reviewer:                   Maximum: 40

EVALUATION PLAN    

Reviewer:                   Maximum: 30

Total Possible Score:  110

Total Review Score:

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