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A Management Plan describes how an applicant will administer a project or initiative so that it implements each program design component in an effective, results-driven way. The plan may discuss both managing a project or initiative and managing its finances. It also may discuss how that project or initiative relates to the larger organization and to any pertinent partnerships.

The qualifications of administrators and other leadership are key facets of program management. Descriptions of the larger organization’s capacity to do the work are also critical.

Graphics can clarify a Management Plan. For example, an organizational chart helps to clarify lines of communication and accountability. A logic model also helps to show relationships among elements and processes across all components in a project or initiative.

In ordinary practice, an applicant often must draw upon other funds to support some or all of the costs of its management activities. In addition, some grant makers will limit the percentage of their grant awards that may be used for management or administration.


Articulating Management Plans:

In planning to describe a Management Plan in a proposal, several questions prove useful:

Goals: Will you propose a goal for management? Why? Will you propose one or more objectives specifically for management? Why?

Activities: What management activities will be appropriate in your context? In what logical sequence must they occur? At what points will you monitor management? How will you monitor it?

Structure: How will you structure the management plan? What roles will leadership play? How will communication occur? How will you ensure accountability? Will you form an advisory group? Where will partners fit into management?

Personnel: Who will do the work? What qualifications will these persons have? What management duties and responsibilities will they perform? How much time will the work require?

Evaluation: How will you measure management outcomes? What methods will you use to measure management processes? How will you report on management activities and outcomes?

Budget: What will management cost? How will it be financed? How will you absorb management costs when a grant ends?


This post is one in a series about questions useful in planning competitive grant proposals.

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